STI Submission Requirements by Product
Site/Facility Contractors and Program Offices
Technical Workshop Report
Definition
Technical Workshop Reports focus on specific scientific or technical problems or topics. The workshop report may summarize various papers and presentations or give a synopsis of the topics addressed during the meeting. As a DOE STI product, a workshop report is typically prepared as requested by a DOE program or subprogram to address a certain research topic.
Submission Requirements
It is required to submit an electronic copy of the Technical Workshop Report and metadata associated with it. For a detailed listing of these requirements, see the AN 241.1 webpage.
Submission to Dissemination Workflow
Unlimited: Submit to E-Link → Metadata/Record Review and release → OSTI.GOV
Protected: Submit to E-Link → Metadata/Record Review and release → Science Research Connection (SRC)
STI Factsheet
View Technical Reports online | Download Technical or Workshop Report (PDF 618 KB)
Conference: Paper, Presentation, Poster, or Proceeding
Definition
A conference paper, presentation, poster, or proceeding is a type of scientific and technical information (STI) product from a conference, symposium, lecture, or similar event. Individual papers and presentations are those presented at an event by an individual whose work was sponsored by DOE, while a conference proceeding is the compilation of a group of papers from a conference, workshop, seminar, etc., typically prepared at the request of a DOE program that sponsored work in the area covered by the conference. Papers and proceedings are typically PDF documents, while presentations may be PowerPoint slides or videos.
Submission Requirements
It is required to submit an electronic copy of the conference paper, presentation, poster, or proceeding if there are no access limitations for distribution. Metadata is required regardless of access limitations. For a detailed listing of these requirements, see the AN 241.1 webpage.
Submission to Dissemination Workflow
Unlimited: Submit to E-Link → Metadata/Record Review and release → OSTI.GOV
Protected: Submit to E-Link → Metadata/Record Review and release → Science Research Connection (SRC)
STI Factsheet
Accepted Manuscript of Journal Article (Accepted Manuscripts/Journal Articles)
Definition
An Accepted manuscript (AM) of a journal article is a version of an article that has been submitted and then accepted for publication by a journal. It has gone through the peer review process, and contains any changes made by the author as a result, but has not gone through the copy-editing, typesetting, or production/publication process.
Submission Requirements
AMs must be submitted for any/all journal articles resulting from DOE funded R&D at time of publication. It is required to submit an electronic copy of the AM/Journal Article and metadata associated with it. For a detailed listing of these requirements, see the AN 241.1 webpage.
Special Note: If an AM is published as open access (OA), the published version may be submitted but it is not required to meet this requirement. The standard DOE Intellectual Property provisions are included in the terms of most contracts which give DOE the right to “publish, or otherwise use the data produced as a result of DOE funded R&D which includes use and publication of the AM. Therefore, contractors must ensure that any agreement made with a journal does not override the IP provisions of the contract, i.e., DOE’s rights to use and publish the data generated as a result of DOE R&D funding.
STI Factsheet
View Accepted Manuscript online | Download Accepted Manuscript (PDF 647 KB)
Program Document
Definition
A program document is one that is prepared by or for a DOE Program Office for the purpose of being published (i.e., issued) on behalf of a program, representing a program perspective. This type of document may contain programmatic analyses, research needs assessment, outcome of a workshop on a specific technology or scientific topic, strategic or operational plan, or other types of program-specific information. The format may be similar to a technical report; however, since it contains an official government perspective, it would not include a disclaimer. The DOE program office may have funded the preparation of the document through an agreement, e.g., contract, and will have significant involvement in the final content. For a detailed listing of these requirements, see the AN 241.1 webpage
Submission to Dissemination Workflow
Unlimited: Submit to E-Link → Metadata/Record Review and release → OSTI.GOV
Protected: Submit to E-Link → Metadata/Record Review and release → Science Research Connection (SRC)
STI Factsheet
View Program Document online | Download Program Document (PDF 176 KB)
Scientific and Technical (S&T) Accomplishment Report
Definition
An S&T accomplishment report describes an outcome of R&D that has significantly affected commerce or standard of living or is recognized as a major scientific or technical advancement. It reports scientific or technical results, as opposed to a research highlight, which describes a noteworthy current R&D project or field of investigation that, if successful, could lead to an S&T accomplishment. For a detailed listing of these requirements, see the AN 241.1 webpage
Submission to Dissemination Workflow
Unlimited: Submit to E-Link → Metadata/Record Review and release → OSTI.GOV
Protected: Submit to E-Link → Metadata/Record Review and release → Science Research Connection (SRC)
Book/Monograph
Definition
A book or monograph is a scholarly piece of writing on a specific subject. It may contain a detailed written study of a single specialized subject or an aspect of it, including a manual describing a particular process. Each volume is a self-contained work, yet monographs may be published in a series to provide detailed information on a specialized scientific or technical topic. A book may also be composed of chapters, and the STI product may be just one part or topic in the whole book to be published. Books and monographs may be published by the originating site (e.g., as e-books or technical fact sheets) or by a commercial publisher.
Submission Requirements
It is required to submit an electronic copy of the book or monograph if there are no access limitations for distribution. Metadata is required regardless of access limitations. For a detailed listing of these requirements, see the AN 241.1 webpage.
Submission to Dissemination Workflow
Unlimited: Submit to E-Link → Metadata/Record Review and release → OSTI.GOV
Protected: Submit via E-Link submission interface→ Metadata/Record Review and release → Science Research Connection (SRC)
STI Factsheet
View Book/Monograph online | Download Book/Monograph (PDF 535.92 KB)
Patent
Definition
A patent for an invention is the grant of a property right to the inventor, which in the United States is issued by the U. S. Patent and Trademark Office (USPTO). The patent gives the holder exclusive rights to a process, design or new invention for a designated period of time. The assignee could be a government agency or a company that is a contractor or grant recipient. After a patent is issued, the USPTO includes the patent in its database, making the patent application, full text, and other descriptive information accessible to the public. If DOE-funded research led to the patent, then this research result is of interest to DOE as a form of STI.
Submission Requirements
OSTI obtains Patents of interest to DOE via special arrangements with the U.S. Patent & Trademark Office (USPTO). Periodic review by Labs and DOE-funded inventors is desirable to ensure that all relevant patents are being included.
Submission to Dissemination Workflow
U.S. Patent & Trademark Office (USPTO) → E-Link → Metadata/Record Review and Release → OSTI.GOV and DOE Patents
STI Factsheet
View Patents online | Download Patents (PDF 639 KB)
Thesis/Dissertation
Definition
A thesis or dissertation is an academic paper often based on original research, using scholarly resources, which is written by a candidate as a graduate school requirement for a higher academic degree (a master's or doctoral degree) or professional qualification. Dissertations and theses may be considered "gray literature" since they are not typically published commercially. In cases where the author's research was funded by DOE, submission to OSTI as scientific and technical information (STI) is required.
Submission Requirements
It is required to submit an electronic copy of the thesis or dissertation if there are no access limitations for distribution. Metadata is required regardless of access limitations. For a detailed listing of these requirements, see the AN 241.1 webpage.
Submission to Dissemination Workflow
Unlimited: Submit to E-Link → Metadata/Record Review and release → OSTI.GOV
Protected: Submit to E-Link → → Metadata/Record Review and release → Science Research Connection (SRC)
STI Factsheet
View Thesis/Dissertation online | Download Thesis/Dissertation (PDF 617 KB)
Technical Report
Definition
A technical report describes the results and findings of R&D projects and other DOE-funded activities and are generally required at the completion of a project. Technical reports describe the entire project, not just results that are published in journal literature, but all results generated by the R&D.
Submission Requirements
It is required to submit an electronic copy of the technical report and metadata associated with it. Technical reports are submitted as “Technical/Workshop Reports” for purposes of E-Link. For a detailed listing of these requirements, see the AN 241.1 webpage.
Submission to Dissemination Workflow
Unlimited: Submit to E-Link → Metadata/Record Review and release → OSTI.GOV
Protected: Submit to E-Link → Metadata/Record Review and release → Science Research Connection (SRC)
STI Factsheet
View Technical Report online | Download Technical or Workshop Report (PDF 618 KB)
Factsheet
Definition
A Factsheet gives useful information about a particular issue. For a detailed listing of these requirements, see the AN 241.1 webpage.
Submission to Dissemination Workflow
Unlimited: Submit to E-Link → Metadata/Record Review and release → OSTI.GOV
Protected: Submit to E-Link → Metadata/Record Review and release → Science Research Connection (SRC)
Scientific Data
Definition
Scientific data is defined as the recorded factual material commonly accepted in the scientific community as necessary to validate research findings, but not any of the following: preliminary analyses, drafts of scientific papers, plans for future research, peer reviews, or communications with colleagues. This 'recorded' material excludes physical objects (e.g., laboratory samples).
Scientific data also do not include:
(A) Trade secrets, commercial information, materials necessary to be held confidential by a researcher until they are published, or similar information which is protected under law; and
(B) Personnel and medical information and similar information the disclosure of which would constitute a clearly unwarranted/invasion of personal privacy, such as information that could be used to identify a particular person in a research study.
Submission Requirements
Submitting dataset metadata records through the AN 241.6 provides the metadata needed to identify scientific data resulting from R&D funding. Any data that are shared publicly as a result of an approved Data Management Plan or Data Management and Sharing Plan (DMP or DMSP) are required to be announced.
To announce datasets through the OSTI STI process, the data must be posted at a DOE site, DOE Data Center, or other publicly accessible location such as an open repository. The URL (and DOI, if available prior to submission) must be included in the metadata record. This URL will take the user to a public facing webpage (landing page) which provides a description and metadata for the dataset along with instructions for accessing the data. Datasets cannot be uploaded or stored at OSTI.
The metadata submitted for the scientific data also allows OSTI, via the DOE Data ID Service, to assign digital object identifiers (DOIs) to dataset records and then register them with DataCite (for those that don’t already have an assigned DOI). This value-added step facilitates visibility, helps ensure long-term preservation, and supports better linkage between DOE's published research results and the underlying data.
Metadata records may be provided in two ways:
Web submission interface. This is a manual entry mechanism which works best when there is a low volume of data to be announced.
Application Programming Interface (API). The API provides a systematic, automated mechanism for announcement of multiple dataset metadata records. Dataset API Instructions.
Important: If you are regularly affiliated with a DOE lab, and have data you wish to announce, please contact your site’s STI Manager for appropriate guidance.
Submission to Dissemination Workflow
Submit to E-Link → Metadata/Record Review and release → DOE Data Explorer (DDE) and OSTI.GOV
STI Factsheet
View Scientific Research Datasets online | Download Scientific Research Datasets (PDF 673 KB)
Scientific Software
Definition
Scientific software is computer software that has been developed and/or modified during work supported by DOE. As a form of STI, it is a result of research and development or other science and technology work and is a stable, usable version expected to be useful to others (that is, its use is not limited to a single site due to specific technology or equipment). As DOE's software management facility, OSTI manages DOE CODE, (website: https://www.osti.gov/doecode; email: doecode@osti.gov) the software services platform and search tool for DOE-funded software and code.
Submission Requirements
Recipients are to submit any required scientific software to DOE CODE in one of two ways: (1) submit software to DOE CODE (for software in early stages of development) or (2) announce software to DOE CODE (to meet DOE statutory responsibilities and comply with DOE funding responsibilities). There are different metadata requirements between submitting and announcing code which can be found here.
For more information about submitting and announcing code, see "What does it mean to submit scientific software to DOE CODE?", and "What does it mean to announce scientific software to DOE CODE?"
Submission to Dissemination Workflow
STI Factsheet
Financial Awardee/Grantee
Technical Workshop Report (Other STI)
Definition
Technical Workshop Reports focus on specific scientific or technical problems or topics. The workshop report may summarize various papers and presentations or give a synopsis of the topics addressed during the meeting. As a DOE STI product, a workshop report is typically prepared as requested by a DOE program or subprogram to address a certain research topic.
Submission Requirements
It is required to submit an electronic copy of the Technical Workshop Report and metadata associated with it. For a detailed listing of these requirements, see the AN 241.1 webpage.
Submission to Dissemination Workflow
Unlimited: Submit to E-Link → Metadata/Record Review and release → OSTI.GOV
Protected: Submit to E-Link → Metadata/Record Review and release → Science Research Connection (SRC)
STI Factsheet
View Technical Reports online | Download Technical or Workshop Report (PDF 624 KB)
Conference: Paper, Presentation, Poster, or Proceeding
Definition
A conference paper, presentation, poster, or proceeding is a type of scientific and technical information (STI) product from a conference, symposium, lecture, or similar event. Individual papers and presentations are those presented at an event by an individual whose work was sponsored by DOE, while a conference proceeding is the compilation of a group of papers from a conference, workshop, seminar, etc., typically prepared at the request of a DOE program that sponsored work in the area covered by the conference. Papers and proceedings are typically PDF documents, while presentations may be PowerPoint slides or videos.
Submission Requirements
It is required to submit an electronic copy of the conference paper, presentation, poster, or proceeding if there are no access limitations for distribution. Metadata is required regardless of access limitations. For a detailed listing of these requirements, see the AN 241.3 webpage
Submission to Dissemination Workflow
Unlimited: Submit to E-Link → Metadata/Record Review and release → OSTI.GOV
Protected: Submit to E-Link → Metadata/Record Review and release → Science Research Connection (SRC)
STI Factsheet
Accepted Manuscript of Journal Article (Accepted Manuscripts/Journal Articles)
Definition
An Accepted manuscript (AM) of a journal article is a version of an article that has been submitted and then accepted for publication by a journal. It has gone through the peer review process, and contains any changes made by the author as a result, but has not gone through the copy-editing, typesetting, or production/publication process.
Submission Requirements
AMs must be submitted for any/all journal articles resulting from DOE FA awards at time of publication. It is required to submit an electronic copy of the AM/Journal Article and metadata associated with it. For a detailed listing of these requirements, see the AN 241.3 webpage.
Special Note: If an AM is published as open access (OA), the published version may be submitted but it is not required to meet this requirement. The standard DOE Intellectual Property provisions are included in the terms of most DOE FA awards which give DOE the right to “publish, or otherwise use the data produced under a Federal award,” which includes use and publication of the AM. Therefore, recipients must ensure that any agreement made with a journal does not override the IP provisions of the award, i.e., DOE’s rights to use and publish the data generated by the award.
STI Factsheet
View Accepted Manuscript online | Download Accepted Manuscript (PDF 541.42 KB)
Not a product type for Financial Awardees.
Not a product type for Financial Awardees.
Book/Monograph
Definition
A book or monograph is a scholarly piece of writing on a specific subject. It may contain a detailed written study of a single specialized subject or an aspect of it, including a manual describing a particular process. Each volume is a self-contained work, yet monographs may be a published in a series to provide detailed information on a specialized scientific or technical topic. A book may also be composed of chapters, and the STI product may be just one part or topic in the whole book to be published. Books and monographs may be published by the originating site (e.g., as e-books or technical fact sheets) or by a commercial publisher.
Submission Requirements
It is required to submit an electronic copy of the book or monograph if there are no access limitations for distribution. Metadata is required regardless of access limitations. For a detailed listing of these requirements, see the AN 241.3 webpage
Submission to Dissemination Workflow
Unlimited: Submit to E-Link → Metadata/Record Review and release → OSTI.GOV
Protected: Submit via E-Link submission interface→ Metadata/Record Review and release → Science Research Connection (SRC)
STI Factsheet
View Book/Monograph online | Download Book/Monograph (PDF 616 KB)
Patent
Definition
A patent for an invention is the grant of a property right to the inventor, which in the United States is issued by the U. S. Patent and Trademark Office (USPTO). The patent gives the holder exclusive rights to a process, design or new invention for a designated period of time. The assignee could be a government agency or a company that is a contractor or grant recipient. After a patent is issued, the USPTO includes the patent in its database, making the patent application, full text, and other descriptive information accessible to the public. If DOE-funded research led to the patent, then this research result is of interest to DOE as a form of STI.
Submission Requirements
OSTI obtains Patents of interest to DOE via special arrangements with the U.S. Patent & Trademark Office (USPTO). Periodic review by Labs and DOE-funded inventors is desirable to ensure that all relevant patents are being included.
Submission to Dissemination Workflow
U.S. Patent & Trademark Office (USPTO) → E-Link → Metadata/Record Review and Release → OSTI.GOV and DOE Patents
STI Factsheet
View Patents online | Download Patents (PDF 639 KB)
Thesis/Dissertation
Definition
A thesis or dissertation is an academic paper often based on original research, using scholarly resources, which is written by a candidate as a graduate school requirement for a higher academic degree (a master's or doctoral degree) or professional qualification. Dissertations and theses may be considered "gray literature" since they are not typically published commercially. In cases where the author's research was funded by DOE,, submission to OSTI as scientific and technical information (STI) is required.
Submission Requirements
It is required to submit an electronic copy of the thesis or dissertation if there are no access limitations for distribution. Metadata is required regardless of access limitations. For a detailed listing of these requirements, see the AN 241.3 webpage
Submission to Dissemination Workflow
Unlimited: Submit to E-Link → Metadata/Record Review and release → OSTI.GOV
Protected: Submit to E-Link → → Metadata/Record Review and release → Science Research Connection (SRC)
STI Factsheet
View Thesis/Dissertation online | Download Thesis/Dissertation (PDF 641 KB)
Technical Report (Final and Other)
Definition
A technical report (final and other) describes the results and findings of research and development projects and other DOE-funded activities. For FA awards, technical reports (final) are required at closeout. For certain programs, e.g., SBIR/STTR, the technical report (final) is required at the end of a phase versus closeout of the award. In addition, a technical report (other) may be required by a DOE sponsoring program when there is an immediate need due to the nature of the R&D, or where the program wants to share these “other” results.
Submission Requirements
It is required to submit an electronic copy of the technical report (final and other) and metadata associated with it. For a detailed listing of these requirements, see the AN 241.3 webpage.
Submission to Dissemination Workflow
Unlimited: Submit to E-Link → Metadata/Record Review and release → OSTI.GOV
Protected: Submit to E-Link → Metadata/Record Review and release → Science Research Connection (SRC)
STI Factsheet
View Technical Reports online | Download Technical Reports (PDF 618 KB)
Not a product type for Financial Awardees.
Scientific Data
Definition
Scientific data is defined as the recorded factual material commonly accepted in the scientific community as necessary to validate research findings, but not any of the following: preliminary analyses, drafts of scientific papers, plans for future research, peer reviews, or communications with colleagues. This 'recorded' material excludes physical objects (e.g., laboratory samples).
Scientific data also do not include:
(A) Trade secrets, commercial information, materials necessary to be held confidential by a researcher until they are published, or similar information which is protected under law; and
(B) Personnel and medical information and similar information the disclosure of which would constitute a clearly unwarranted invasion of personal privacy, such as information that could be used to identify a particular person in a research study.
Submission Requirements
Submitting dataset metadata records through the AN 241.6 provides the metadata needed to identify scientific data resulting from R&D funding. Any data that are shared publicly as a result of an approved Data Management Plan or Data Management and Sharing Plan (DMP or DMSP) are required to be announced.
To announce datasets through the OSTI STI process, the data must be posted at a DOE site, DOE Data Center, or other publicly accessible location such as an open repository. The URL (and DOI, if available prior to submission) must be included in the metadata record. This URL will take the user to a public facing webpage (landing page) which provides a description and metadata for the dataset along with instructions for accessing the data. Datasets cannot be uploaded or stored at OSTI.
The metadata submitted for the scientific data also allows OSTI, via the DOE Data ID Service, to assign digital object identifiers (DOIs) to dataset records and then register them with DataCite (for those that don’t already have an assigned DOI). This value-added step facilitates visibility, helps ensure long-term preservation, and supports better linkage between DOE's published research results and the underlying data.
Metadata records may be provided in two ways:
Web submission interface. This is a manual entry mechanism which works best when there is a low volume of data to be announced.
Application Programming Interface (API). The API provides a systematic, automated mechanism for announcement of multiple dataset metadata records. Dataset API Instructions.
Submission to Dissemination Workflow
Submit to E-Link → Metadata/Record Review and release → DOE Data Explorer (DDE) and OSTI.GOV
STI Factsheet
View Scientific Research Datasets online | Download Scientific Research Datasets (PDF 673 KB)
Scientific Software
Definition
Scientific software is computer software that has been developed and/or modified during work supported by DOE. As a form of STI, it is a result of research and development or other science and technology work and is a stable, usable version expected to be useful to others (that is, its use is not limited to a single site due to specific technology or equipment). As DOE's software management facility, OSTI manages DOE CODE, (website: https://www.osti.gov/doecode; email: doecode@osti.gov) the software services platform and search tool for DOE-funded software and code.
Submission Requirements
Recipients are to submit any required scientific software to DOE CODE in one of two ways: (1) submit software to DOE CODE (for software in early stages of development) or (2) announce software to DOE CODE (to meet DOE statutory responsibilities and comply with DOE funding responsibilities). There are different metadata requirements between submitting and announcing code found here.
For more information about submitting and announcing code, see "What does it mean to submit scientific software to DOE CODE?", and "What does it mean to announce scientific software to DOE CODE?"